How to Write an Obituary: A Step-by-Step Guide

Step 1: Gather & Verify Details First

Collect records and verify spelling with family to prevent costly or painful errors in print.

  • Death Announcement: Full legal name (and preferred nickname), age, location, and date of passing.
  • Biographical Highlights: Birthplace, parents, education, military service, career, hobbies, or community work.
  • Family Lineage: Names of surviving relatives and key predeceased family members.
  • Service Details: Date, time, venue, and burial or scattering information.


Step 2: Follow a 5-Part Structure

  1. The Announcement: State who passed away, when, and where. (Cause of death is optional.)
  2. The Life Story: Capture key milestones, character traits, and passions.
  3. Family Lineage: List surviving relatives first (spouse, children, grandchildren), then predeceased family.
  4. Service & Gathering Info: Clearly state dates, times, addresses, and any special requests (e.g., dress code).
  5. Memorial Tributes: List designated charities for donations in lieu of flowers, and express gratitude to caregivers or staff.


Step 3: Write for Tone, Space, and Impact

  • Focus on Stories Over Statistics: Share what brought them joy (e.g., Sunday dinners, gardening, local volunteering) rather than just job titles.
  • Match the Personality: Choose a tone that reflects who they were—from classic and formal to warm and celebratory.
  • Mind Newspaper Costs: Print publications charge by the line or word. Keep print versions concise, and save longer stories for online pages.


Sample Templates


Template 1: Traditional & Reverent

[Full Name], age [Age], of [City, State], passed away peacefully on [Date]. Born in [Birthplace] to [Parents' Names], [First Name] spent [X] years as a [Profession] and was best known for [Trait/Hobby].

[First Name] is survived by [Spouse, Children, Grandchildren] and was preceded in death by [Predeceased Relatives]. A service will be held on [Date] at [Time] at [Location]. In lieu of flowers, donations may be made to [Charity].


Template 2: Short & Direct (Best for Print)

[Full Name], [Age], of [City, State], passed away on [Date]. A beloved [husband/wife/parent/friend] and dedicated [Profession/Hobby], [First Name] brought light to everyone around [him/her/them]. Surviving family includes [Key Relatives]. Services will take place at [Location] on [Date] at [Time]. Online condolences: [Website].


Final Check Before Submission

  • Fact-Check: Read aloud to a family member to verify all names, dates, and locations.
  • Confirm Deadlines: Coordinate with the funeral director or publisher early to meet strict print deadlines.